IELTS Letter Writing Tips: Essential Top 10 Tips

Essential IELTS Letter Writing Tips for General Training Writing Task 1. Learn the right approach and techniques to get a high score in your IELTS GT letter. This page was last updated in 2023.

On this page, you will find:

  1. Instructions about IELTS Letter Writing with Tips
  2. Types of IELTS Letters
  3. Letter Aims
  4. Opening your Letter
  5. Signing Off
  6. Grammar
  7. Vocabulary
  8. Spelling
  9. Structure & Paragraphs
  10. Planning your Letter
  11. Model Letters

1. Instructions for IELTS Letters

You will be given instructions and three points to include in your letter.Below is an example of the type of instructions you can get:

You recently had a holiday visiting your friends and you stayed in their house.

Write a letter to your friend. In your letter:

  • thank your friend for staying with them
  • tell them what you enjoyed most about the holiday
  • explain you are sending photos of the holiday with the letter

Tips for IELTS letter writing:

  1. Spend 20 mins on this letter. Spend 3 -5 mins planning and then the rest writing. Always leave 2 mins to check your letter for spelling or grammar mistakes. You will need a full 40 mins for task 2, so don’t go over 20 mins for task 1. It is your responsibility to control the time in your writing test. Keep your eye on the clock.
  2. You should write over 150 words (aim for between 160 and 180 to be safe). Writing a letter over 200 words is a waste of time. You don’t get a higher score for length.
  3. Your letter is worth 33% of your final writing score. See this page: How your final writing score is calculated
  4. You do NOT need to write an address on the letter. The first words will probably be “Dear” and then a name or title.
  5. Pay close attention to who you are writing to and the relationship you have with that person. This will decide your style of writing and your tone.
  6. Pay attention to the aim and purpose of the letter. You must fulfil the purpose of the letter.
  7. It is essential that you use the three bullet points to structure your letter and provide the foundation for the information. This doesn’t mean that you write in bullet points, it means that you use the bullet points to create the content for paragraphs, for example the information for the first bullet point will be one paragraph.
  8. All points must be included clearly in your letter. If you fail to include all the points in your letter, your band score will be lower. This relates to Task Achievement which is 25% of your marks.
  9. You must use your imagination to fill in details and decide the names of the people in your letter.
  10. Begin your letter by addressing the person and then an opening line. Always sign off appropriately. The way you address the person and the opening line will change depending on the style of letter, the person you are writing to and the purpose of the letter.

2. Types of IELTS Letter

There are three different types of letters: personal (informal), semi-formal and formal. Each type of letter will use different language. It will have a different beginning and a different way of signing off.  Before you start writing, you should decide which type of letter you must write by identifying the task given. Below are examples of the three different types of letters.

Informal Letter (or Personal Letter)

You would like to invite a foreign friend to visit you for your birthday

Write a letter inviting your friend. In your letter:

  • tell your friend about your birthday
  • explain how much the visit would mean to you
  • suggest that your friend stays at your house for the visit

A personal letter is to someone you have a personal relationship, a friend who you meet or used to meet in your free time to socialise with inside your home. The content is about something social or personal, such as a holiday, party. Both the person and content are informal in nature.

Semi-formal Letter

You give advice to your friend who is seeking work.

Write a letter advising your friend about a job 

    • tell your friend which job it is
    • explain why you think it is a suitable job
    • advise your friend about the application process

 

You would like to ask your boss for time off work.

Write a letter requesting time off work. In your letter:

    • explain why you are requesting time off work
    • give details of dates
    • explain how you will ensure you will keep up with your work 

As you can see, I’ve provided two examples of a Semi-Formal letter. Both are semi-formal, but one is slightly more informal and the other is slightly more formal. 

  1. Semi-Formal / Informal: This means it is not 100% informal. Your relationship with the person is informal but the letter content is very serious, such as about work or education. Your letter might start with “Dear John” or “Hi John”, this means a more informal style of writing, but with much more serious content. 
  2. Semi-Formal / Formal: This means the letter is not 100% formal because you know the person. But you don’t know this person in your private life or home life so this relationship is not informal. This person is someone you know professionally, such as a colleague, boss, teacher, or a neighbour.  The style will be more formal, but your language will not be completely the same as a fully formal letter. The way you address the person might vary: your colleague “Dear Bob”, but your boss or neighbour “Dear Mr Brown”. 

Note: You might find teachers vary slightly in how they categorise letters. Some teachers only have two categories of letters (Formal and Informal) and some teachers have three categorise but they might vary from mine. Teachers do not do this to confuse you. Each teacher chooses their categories because they think it is the best way to help you understand the letter style and content. Therefore, choose the categorisation that works best for you to have a clear understanding.

Formal Letter

You are interested in applying for a scholarship program to study at a foreign University.

Write a letter to inquire about the course. In your letter:

  • explain which course you are interested in
  • tell what you know about the University
  • explain why you should receive the scholarship

A formal letter is to someone you have no relationship with about a very formal matter. The person is actually a position in a company, organisation or university. So, you are writing to the position, rather than a person. Examples of formal letters are to a magazine editor, hotel manager, local council, a college or university (not a teacher) or customer services department at a company.  You would address the letter as “Dear Sir/Madam” because you don’t even know the gender of the person you are writing to. To sum up, the person is unknown and content is formal.

3. Letter Aims

Letters can be based on different content which will affect the style of the letter. Below is a list of some of the common contents for letters. Although there are hints about whether the letters are usually formal or not, please note that you will know the style by reading the instructions given to you.

  • complaints (usually formal)
  • invitations (usually personal or semi-formal)
  • applications or resignations (usually formal)
  • request (any style common)
  • making arrangements (often formal)
  • explanation (sometimes semi-formal or personal)
  • informative / news letter (often personal/ semi-formal but formal can also appear)
  • apology (could be any style)

 4. Letter Openings

Letters usually start with an opening statement which explains the reason for writing the letter. This opening statement varies depending on whether you are writing a formal or informal letter. Below are two examples of an opening statement. Can you spot which one is formal, semi-formal and informal?

A)  I am writing this letter with regards to the scholarship program to study at London University which I read in Sunday Times on December 1st, 2014.

B)  It’s been so long since we last were in touch but I haven’t forgotten all the wonderful times we spent together last year. It’s my birthday coming up and I wanted to invite you over to stay at my place for the celebration.

C) I’m just writing to say thank you for the offer of joining your company.

Answer

A is formal to a college (not a colleague) and you don’t know the person’s name. B is personal (informal) letter to a friend. C is semi-formal / formal letter to someone you have met before and whose name you know, but they are not your friend or colleague.

5. Signing Off

Depending on the style and aim of the letter, you will need to adapt your sign off. Below you can see how the salutations (the way you address the person at the start) matches the sign off.

  • Dear Sir / Madam = Yours faithfully,  (formal letters – to a hotel manager, magazine editor, company complains department)
  • Dear Mr Robson = Yours sincerely, (semi-formal / formal letters – to a boss, teacher, neighbour)
  • Dear John = Best regards (semi-formal / formal – to a colleague at work)
  • Dear John = Best wishes (semi-formal / informal letters – to a friend about work or something serious)
  • Dear Dave = Best wishes (informal- to a friend about something social)

Note:

  1. As you can see, some sign offs use a Sir/Madam, sometimes we use the title with the surname (family name) and sometimes we use the first name (given name) without a title.
  2. You use Sir/Madam when you don’t know the name of the person you are writing to. But please note, not to use such a title in your speaking test.
  3. If you have a semi formal relationship with the person whose name you know, who you have met and who you know, you use “Mr Brown”. This is to a person who you don’t know social with in your private life and who is in a position of authority above you, such as a boss, teacher etc.
  4. You can use “Dear John” with a semi-formal / formal letter to a colleague. Certainly, you don’t socialise with this person outside of work, but they are on the same level as you at work and you have more relaxed working relationship with them.
  5. We use no title and no last name when we write to a friend. We only use their first name (given name).

Below are some examples of final comments before signing off, can you tell which ones are formal and which not?

It’ll be great to catch up again soon. Give my best to everyone in the family. (informal)

I look forward to hearing from you. (formal)

Note: there are other ways of giving a final comment but it depends on the content of the letter you are writing. See my model letters (links below) to see this.

Names 

You should write a name at the end of your letter. You can use your name or you can invest one. Likewise, to address the person you are writing to, you can invent a name.

6. Grammar: Formal and Informal

Formal and informal (friendly) letters contain different language and style of writing. While informal letters can contain contractions (I’m writing …), these contractions are unacceptable in formal writing so you need to write the words in full (I am writing …. …).

In a formal letter, you could write “I am writing with regards to ….”,  whereas for a semi-formal letter you can write “I’m writing about…” or “I’m writing to let you know that ..” or “I just want to tell you that..”. So, it is important to adapt your writing to suit the style of the letter. Also remember to use a range of different sentence structures in order to get a high score.

You’ll also get a score for a range of sentence structure and grammar features as well as tenses. Pay attention to articles(the / a / plural nouns), prepositions, word order etc.

7. Vocabulary: Formal and Informal

For vocabulary, be very careful using academic language in a personal letter. This would be inappropriate and will reduce your band score rather than increase it. Here are some examples of the difference between formal and informal language:

  • You will be collected at the airport = I’ll pick you up at the airport
  • The next available appointment is on Thursday = how about we meet up on Thursday?
  • I would like to invite you to visit my house on…. = Why don’t you pop round to my place on …..
  • I highly recommend that you come in August = it’d be great if you came in August
  • Please respond at the earliest convenience = Get back to me as soon as you can
  • Unfortunately I will not be able to attend  on … = Sorry, but I won’t be able to make it on ….

Details

IELTS will give you bullet points as content. It is your task to expand these bullet points into paragraphs with details. You need to invent those details. And, of course, details require appropriate vocabulary.

8. Spelling and Punctuation

The examiner will check your accuracy in your spelling and your punctuation (this means your use of commas and full stops). If you make frequent errors in spelling or in punctuation it is unlikely to get over band score 6. Spelling is part of the marking criterion of Vocabulary and punctuation is part of the marking criterion of Grammar.

9. Structure and Paragraphs

You must also organise your letter into paragraphs. This is an essential part of your letter writing and the examiner will be marking you on your ability to use effective paragraphing. In IELTS writing task 1 (GT), the letter structure below is most common as it usually follows the three points which you must include in your letter. However you must adapt it to suit the task given to you by IELTS. So spend time reading the instructions and deciding your paragraphing.

Structure:

  • address to the person (name and possibly title as explained previously on this page)
  • opening statement – reason for writing and in an informal letter to a friend it might also include a personal greeting.
  • body paragraph A (first bullet point expanded into a paragraph with detail)
  • body paragraph B (second bullet point expanded into a paragraph with detail)
  • body paragraph C (third bullet point expanded into a paragraph with detail)
  • closing statement (if needed)
  • signing off
  • name (choose a name or use your own)

10. Planning Your Letter

You should spend at least 3 or 4 minutes planning your letter. Covering all the points in your letter, adding details, using the appropriate style of letter writing and using paragraphs well count for about 50% of your marks. So it’s worth taking time to plan your letter well. Follow the points below for a well planned letter:

  1. read the instructions
  2. identify what style of letter you must write
  3. read through the points you must include in your letter
  4. think about how many paragraphs you will have and where to put each point
  5. plan what information you will add to each point
  6. decide how to open the letter
  7. think about the language you will use (both grammar and vocabulary) – it must suit the style of the letter
  8. decide how to close the letter
  9. plan the content of each body paragraph
  10. start writing

11. Model Letters for IELTS GT

Also Review

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Vocabulary for Accurate Data in Writing Task 1

Using the right vocabulary to present data in IELTS writing task 1 is essential if you are aiming for a high score. The video tutorial below explains why it is important to give accurate data when describing a chart in and provides a range of flexible vocabulary to help you achieve a better score.

Writing Task 1 Vocabulary for Data

Make sure you describe data accurately using a range of vocabulary. Lack of accuracy will lower your score for IELTS writing task 1. This video will help you understand more about this.

Summary

It’s very important that all the information you give is accurate the examiner will check and any mistakes will lower your band score.

Looking at the video, you will see this sentence is possible: In the age group 20 to 30, 28% of men smoked compared to 30% of women.  What is the problem? Can you see any mistake? The problem  is that the data for women is correct 30% but for men we can see it is under 30. We cannot see that it is 28%, but we can write it is about 30% or just under 30% or slightly less than 30%. We need to do is we need to use flexible language to give the accurate information let’s have a look.

Below I have listed useful language to help you present data more accurately and flexibly to avoid repeated words.

Under

  • under
  • below
  • less than
  • just under
  • slightly under
  • nearly
  • almost
  • close to
  • well under
  •  considerably less than

About

  • about
  • approximately
  • around

Over

  • over
  • above
  • more than
  • just over
  • slightly over
  • marginally above
  • well over
  • considerably more than

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A High Score Bar Chart Exercise

Fill in the gaps to complete the high score bar chart for  IELTS writing task 1. Use the completed bar chart report to model your own writing as it gives the right structure to use and a good range of sentence structures and language.

Below are useful sentence structures which are commonly used for bar charts for each paragraph (the introduction, overview and body paragraphs) to make up a complete task 1 writing model.

You will see a full report for the bar chart below and you must fill in the gaps to complete it by using the correct verb in their appropriate form.

The bar chart below shows the number of research students studying different subject in 2005.

IELTS bar chart

Source: The above chart was not created by IELTS Liz.

Model IELTS Bar Chart Report

Fill in the report below using the following verbs. You must put the verbs in the correct form and tense. Each verb can be used more than once.

to be   /   to see  / to study   /  to  illustrate  /  to show  /  to choose  / to learn  /  to prefer

The bar chart (1).  ………………… how many male and female research students (2). ……………….. six different subjects (linguistics, psychology, natural sciences, engineering, programming and mathematics) in 2005.

Overall, there (3). …………. more male research students than females in 2005. Although the most popular subject for both genders 4. …………..natural sciences, men least (5). …………….. linguistics and women (6). …………. little interest in mathematics. Linguistics was the only subject that 7. ………… favoured by women more than men.

There was a similar number of men and women in three subjects. There were equal numbers in research students (200) (8). ……………….. natural sciences. There was a difference between the genders of about 25 in both psychology and linguistic with more women (9). …………….. linguistics (around 110) and more men taking psychology (200).

A difference of about half (10)………… evident in engineering and programming where 150 men chose both subjects. By contrast, 200 men selected mathematics which was approximately five fold that of women (about 40).

Answers

  1. illustrates
  2. studied
  3. were
  4. was
  5. preferred
  6. showed
  7. was
  8. studying / learning
  9. studying / learning / choosing
  10. was

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Grammar Accuracy for IELTS Writing Task 1

When you describe a chart, for example a pie chart, in 25% of your marks is based on grammar. In the criteria of grammar, the examiner will check the range of sentence structures and also the accuracy of your grammar. The more mistakes you have, the lower your score will be.

There are a number of common errors which students make with their grammar. Here is a list:

  1. Articles (using a / an / the )
  2. Plurals
  3. Uncountable nouns
  4. Punctuation (commas and full stops)
  5. Noun verb agreement (remember that third person singular in the present tense has an ‘s’)
  6. Verb tense
  7. Prepositions (in / on / at etc)

How does grammar accuracy affect the band scores?

Band Score 5 = frequent errors and there may be mistakes in punctuation. Errors may cause difficulty for the reader.

Band Score 6 = some errors in grammar and punctuation but errors rarely cause communication problems.

Band Score 7 = has good control of grammar and punctuation. Few mistakes made.

Band Score 8 = the majority of sentences are free of errors.There are only occasional errors made.

ielts grammar exercise

Source: The above pie charts were not created by IELTS Liz.

Grammar Accuracy Practice: Spot the Errors

Look at the following sentences and find the grammar mistakes. Each sentence may have one or more mistakes.

1. While the spending on housing was 72.1%  in 2010 the spending was 22%.

2. The spending on food were 11.2% in 1950 and 34% in 2010.

3. The biggest spending in 1950 is 72.1% while in 2010 the majority of money spent is on food.

4. Spending on other items was 4.4% in the first year and 19.2% in the second year.

5. The pie charts shows the typical expenditure of a household in 6 main categories.

6. There was an increase in spending in all area except with housing and education, which showed a downward trend over the period given.

7. The least amount spent in both years was in health care.

8. There was significant decrease in spending on housing from 71% to 22%.

Answers

  1. There should be a comma after 72.1%. (punctuation)
  2. were = was (noun verb agreement)
  3. is = was (verb tense – this mistake is made twice) / the comma is missing before the word “while”.
  4. item = items (plurals)
  5. shows = show (noun verb agreement)
    1. area = areas (plurals)
    2. with = for (prepositions)
  6. in = on (prepositions)
  7. There was  significant decrease… = There was a significant decrease…(articles)

Introduction and Overview for an IELTS Bar Chart

An introduction and overview for an IELTS chart is given below. The introduction is the easiest paragraph to write and the overview is the most important paragraph in your report. Look at the sample paragraphs below for the IELTS chart given and fill in the gaps. This lesson will help you understand introduction and overview content as well as improve your language skills.

The chart below shows the average monthly expenditure by British households in three years.

ielts chart

Introduction and Overview for an IELTS Chart

Fill in the gaps with no more than two words in order to complete the introduction and overview for the above chart. Remember this is about paraphrasing and ensuring information is stated correctly.

Introduction

The (1) ……………………… illustrates the typical (2)  ……………………….. of money spent each month on utility bills, transport, rent, entertainment (3) …………..groceries by households in Britain in three years (1990, 2000 and 2010). Units are (4) …………………. in pounds sterling.

Overview

(5) …………………., the largest expenditure was on rent,, (6)  ………………. the least amount of money spent was on utility bills and entertainment. While there was a significant (7)  …………………. in spending on rent, transport and utility bills, there was little change in the amount spent on the two other items.

Answers

  1. chart / bar chart
  2. amount
  3. and
  4. measured
  5. Overall (this is the most appropriate linker to use)
  6. whereas / while
    1. it is not possible to use “in comparison to” or any similar linker due to the grammar structure of the sentence. To use “in comparison to” the sentence must read “…the largest expenditure was on rent in comparison to the least amount of money spent which was on …”
  7. increase / rise / growth

Here is an alternative introduction:

The bar chart illustrates how much money households in Britain spent in an average month on utility bills, transport, rent, entertainment and groceries in 1990, 2000 and 2010. Units are measured in pounds sterling.

Tips & Vocab
Paraphrases:

  • shows = illustrates
  • the average monthly = in a typical month
  • expenditure = amount of money spent / how much money was spent

As you can see paraphrases are minimal. Instead of lots of unnecessary paraphrases, alter the structure of the sentence to showcase your language skills. Over paraphrasing can lead to unnecessary errors which can lower your score.

Tips:

  • Either state how many categories there are or list each category in the introduction.
  • Always give dates in the introduction.
  • Give the units if necessary as a final sentence in the introduction.
  • Put key features together in the overview.
  • The overview is usually a separate paragraph which starts with the linking word “Overall”. This helps the examiner locate the overview quickly which is considered a good aspect of report writing.
  • This IELTS chart is considered a simple chart and all students aiming for band score 6 and above should be able to write this report without many errors.
  • See the recommended links below to help you further.

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Recommended Lessons

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Paragraphs for IELTS Writing Task 1

Learn how many paragraphs for your IELTS Writing Task 1 with tips about where to put your overview statement. The video lesson below explains the correct way to structure your writing task 1 report for IELTS to do well in the criteria of coherence and cohesion which is 25% of your marks. If you want to see a bar chart lesson which organises information into paragraphs, follow the link after you watch the lesson below. Under the video, you will also see a link to a lesson explaining the overview paragraph.

Video Tutorial: Organising Paragraphs for Writing Task 1

Summary

The structure for writing task 1 (academic paper) is based on report writing and not on essay writing. IELTS writing task 1 is not an essay, it is a report. You have to organize all the information into a logical order and divide it into different paragraphs. The examiner will check your structure and organization.

Paragraphs

There are four main paragraphs that you need to use for task one. Only occasionally will there be five. The first paragraph will be your introduction and that contains a description of the graph, what it shows. IELTS will always give you a  description and you can use that information for your introduction but don’t copy it. You need to  paraphrase it. So write it again using your own English.

The next paragraph after the introduction is the overview. It is the most important paragraph. It is often not too long but it contains all the key features of the graph or the chart – the highest point, the lowest point  – all main features you put in your overview, after the introduction.

After that you’ve got the body paragraphs. Body paragraph A and body paragraph B. This is where you put the detailed information. That will be the dates and the numbers and all the comparisons you can put that in the body paragraph. So they are the 4 main paragraphs that you need to use. If necessary it is possible to add one more body paragraph depending on the data you are given.

The overview is possible to put at the end of the report instead of after the introduction. But don’t miss it or run our of time to write it. It is a VITAL paragraph. If you want more IELTS lessons just click on the RED BAR and access the Writing T1 section of this site.

Recommended Lessons for Writing Task 1

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IELTS Diagram: Introduction and Overview

For an IELTS diagram, you need an introduction and overall paragraph containing the main features of the diagram or process in your report. The overview is one of the most important parts of your report if you are aiming for band score 6 and above. See below for an example of how to write the introduction and overview for the process shown in the picture.

The InfoVisual.info site uses images to explain objects.

Source: The diagram above was not designed by IELTS Liz.

Introduction and Overview

  • paraphrase the information given about the diagram for the introduction
  • choose the main stages for the overview ( eggs, water, tadpole, land, adult frogs)

Model Introduction and Overview

The diagram illustrates the different stages involved in the life of a frog. Overall, tadpoles, which emerge from eggs in the water, pass through a number of phases before going on to land and maturing into adult frogs.

Recommended Lessons

IELTS Writing Task 1: Bar Chart

A free video lesson on an IELTS writing task 1 bar chart.

Describing a Bar Chart Step by Step

[su_youtube url=”https://youtu.be/E3U1Y1jgGls”]

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